Board Liaison Advisor

Country: Nigeria
Organization: ActionAid
Closing date: 18 May 2022

Job Purpose

The Board Liaison Advisor who reports to the Director, Organisational Effectiveness will be responsible for coordination of the Governance function, maintaining an interface between the Board and General Assembly members of ActionAid Nigeria (AAN) and the International Governance Unit (IGU); as well as review Memorandum of Understandings (MOUs) within ActionAid Nigeria.

S/he will also be responsible for coordinating internal procurement processes as well as documentations whilst working with the Procurement committee. **

Specific Responsibilities:

  1. Ensure quality record of Board meetings by taking the minutes
  2. Provide support to Sub-committees
  3. Preparation of Communications and Documents to Board members

  4. Support in the development of any presentations required

  5. Ensure that all papers to the Board are sent out in due time

  6. Collate Board incidental communications between Board meetings to keep Board Members abreast with the key organisation happenings and events.

  7. Coordinate AAN Governance and staff induction and orientation processes

  8. Coordinate all field visits of Board and GA members to AAN project sites

  9. Support with linkage to AAI Board of Trustees

  10. Prepare affiliate update that goes to Board of Trustees

  11. Ensure that all logistics arrangements are made for Board Chair to attend Trustees meeting.

  12. Ensure that Board Chair/relevant representative attending the International Board meeting gets all Board papers sent from the International Secretariat.

  13. Provide whatever information required by the AAI Governance unit and the International Secretariat

  14. Coordinate proper documentation and filing of all AAN Statutory documents with relevant government agencies

  15. Coordinate the process of General Assembly (GA) member recruitments and selection ensuring that all organizational equal opportunity parameters are considered

  16. Act in an advisory capacity to all members of the governance body especially new members to facilitate their ability to perform effectively.

  17. Act as an information hub between AAN Management and the Governance Body.

  18. Provide support on secretarial duties

  19. Support with the review of all organizational legal documents that require Country Director’s signature.

  20. Support with the review of all Partnership agreements.

  21. Events Management**:** Provide logistics for workshops, seminars, meetings, by providing materials to support the event through ensuring that stationeries, hotel reservation, workshop materials, meeting packs, booking venues, meals are provided in time. Ensure timely and proper communication for all events

  22. Facilitate the financial processes for consultancies and other programme events with the support of the Finance Department.

  23. Produce budgets for events

  24. Coordinate internal procurement processes

  25. Work with a 7-member procurement committee and a Volunteer, while reporting to the Procurement Committee Chairperson

  26. Act as secretary to the Procurement Committee

  27. Responsible for reporting and documentation

  28. Ensure an updated service provider database

  29. Ensure the committee actions are in line with the Procurement policy manual

  30. All other responsibilities given by Line Manager.

How to apply:

To apply, kindly complete relevant application form accessed from https://nigeria.actionaid.org/jobs Application form should be sent in an MSWord attachment to [email protected] Only electronically submitted forms will be considered. Submitted CVs will be disregarded.

Please refer to the website – https://nigeria.actionaid.org/jobs for detailed job descriptions and application forms.

Subject line of emails must state clearly, job title of position applied for and location e.g. Board Liaison Advisor – Abuja.

ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.

Closing date for receipt of applications is 18th May 2022. While we respect all applicants, interview dates will be communicated only to shortlisted candidates.

ActionAid is committed to preventing any form of sexual harassment, exploitation and abuse (including child abuse and adult at-risk abuse) in line with our Child Safeguarding policy, Protection from Sexual Exploitation and Abuse; and Sexual Harassment, Exploitation and Abuse at Work Policy and Overarching SHEA and Safeguarding Policy; as well as our zero-tolerance approach to Safeguarding concerns.

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