Finance and Compliance Manager, cash transfer programs – Nigeria

Country: Nigeria
Organization: Mercy Corps
Closing date: 12 Mar 2021

Duration is 7-8 months – start as soon as possible

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Nigeria including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. To ensure that financial resources are utilized efficiently and effectively, the Finance Department ensures adequate coverage/backstopping, routine training, and ongoing support to all field offices.

General Position Summary

Working under the Finance Director based in Abuja, the Finance and Compliance Manager – Cash Transfer Program (CTP) will support the implementation of Rural Resilience Activity (RRA) overall, with primary focus on delivery of 8-month, over $10million worth CTP intervention. S/he will be responsible for RRA financial management, timely reporting of financial information and ensure that the program complies with Mercy Corps policies, procedures and donor’s requirements. In addition, this position supports the Finance and Compliance Director in the overall stewardship of RRA resources, monitoring budget, forecasting, analyzing, reporting and providing core administrative support to enable effective management of funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible.

Essential Job Responsibilities

FINANCE AND COMPLIANCE MANAGEMENT

  • Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with MC policies and procedures and donors’ requirements.
  • Provide advice, training, and consultation on compliance with MC policies and procedures as well as donor compliance requirements to finance and non-finance team members.
  • Support the creation and maintenance of systems that ensure effective and transparent use of financial resources for timely and informative reporting in line with donors’ and Mercy Corps’ policies and procedures.
  • Support the RRA program with Cash Transfers Program (CTP) strategies by contributing to the development and adherence to existing policies and procedures in close coordination with country program and CTP teams and in consultation with relevant divisions in HQ.
  • Adopt and improve where necessary the existing finance processes of documenting and reconciliation of Cash for Work (CfW), cash grants and other CTP related activities under the RRA program.
  • Act as the finance department lead in the implementation of RRA- CTP interventions by ensuring that efficient systems and clear processes are in place for disbursement of high volume CTP transactions at the short timeframe.
  • Train and support finance staff participating in the CTP activities on the relevant SOPs, policies, tools, processes, reconciliations and documenting of all CTP transactions.
  • Undertake comprehensive RRA-CTP related risks analysis of operations in the country, providing conclusions to finance director and COP to enable them to make informed decisions and minimize financial risk exposure to the organization.
  • Support and guide RRA program in the engagement of large value cash transfer through local money transfer agents, direct cash disbursement or other available modes of CTP transacting.
  • Provide financial review for financial services provider contractual agreements.
  • Lead coordination efforts and end to end guidance between HQ and field offices on financial services provider contractual agreements.
  • Any other tasks that may be required to support the country finance function.

PROGRAM DEVELOPMENT & REPORTING

  • Prepare and update monthly grant spending reports (Budget vs. Actuals, BvAs) of assigned programs if/when needed, including administrative/operational projections; work with program managers to ensure program projections are updated; together with the relevant program managers and staff members, review BvAs and projections, to ensure program implementation is on time, target and budget

  • Lead the consolidation of the monthly cash-flow projections for the RRA program.

  • Consolidate and prepare financial reports including budget projections of RRA.

  • Participate in key programmatic initiatives; provide necessary guidance and support from finance and compliance perspective with effort to remove any bottlenecks in the implementation process and support efficient programming.

  • Develop and maintain effective working relationships with in-country program and operations teams, and Mercy Corps stakeholders.

    ACCOUNTING

  • Support country finance team accounting efforts by assisting in performing the following tasks:

  • Ensure that all transactions under assigned offices are reviewed for any necessary corrections and posted in the accounting system timely as per the Mercy Corps accounting procedures;

  • Prepare/review of prepayments and accruals of cash transfer transactions and any other relevant/required monthly accrual entries.

  • Ensure monthly balance sheet reconciliation of all cash transfer related transactions

  • Prepare/review necessary reclassification entries and other accounts’ adjustments;

TEAM MANAGEMENT

  • Hire, train and support finance staff in the field offices on financial, accounting, CTP and other Mercy Corps procedures and donor regulations
  • Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
  • Assist in short term finance projects/issues and follow-up on potential financial compliance issues
  • Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
  • Provide team members (new and old) with information, tools and other resources to improve performance and reach objectives.
  • Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
  • Support of sub-office finance staff remotely and with the frequent travels to relevant field locations.

INFLUENCE & REPRESENTATION

  • Identify, build and manage collaborative partnerships with consortium partners, donors, local governments and other stakeholders.
  • Communicate effectively to ensure overall project targets and donor obligations are met.

SECURITY

  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.

Supervisory Responsibility

Finance Officers and Finance assistants based in RRA office locations.

Accountability

Reports Directly To: Finance and Compliance Director

Works Directly with: All Mercy Corps Nigeria team members including: Department Directors/Managers, Program Directors/Program Managers, Team Leader, and headquarters team members at MC PDX, as appropriate.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Knowledge and Experience

  • Advanced University degree in Finance, Business Administration, Accounting or related fields is required.
  • At least five years of financial management experience including compliance, budgeting, grant management, complex award management.
  • Previous experience in setting up and supporting large Cash Transfer Program interventions in the humanitarian sector is required.
  • Experience in working with financial services providers (e.g. banks, micro financing, money transfer agents, institutes or mobile telecommunication companies) on delivery of services to program participants.
  • Experience in undertaking risk assessments of financial services providers and provision of guidance on risk mitigating factors.
  • In-depth knowledge of payment infrastructure in Cash Transfer Programs.
  • Ability to prioritize work and handle multiple tasks within tight timelines and with minimal supervision;
  • Ability to develop and maintain effective working relationships while implementing under extreme pressure
  • Strong background in compliance, donor regulations in particular USAID is required
  • Experience in supervising, training and capacity building of staff;
  • Advanced computer skills in accounting systems (Navigator) and MS Office programs, particularly Excel is required
  • Fluent written and oral communication in English is required.

Success Factors

The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to take financial data and present it in meaningful financial reports is essential. The Finance and Compliance Manager – CTP must be willing to travel to all Mercy Corps field offices and project sites for short and long-term assignments.

Living Conditions / Environmental Conditions

The Finance and Compliance Manager-CTP is based in the capital city Abuja. The location is generally secure. Housing, health care, water, electricity and consumer goods are all reasonably accessible and there are good international and domestic travel options from Abuja Airport. Air travel is necessary to get to some field locations. Mobile phones services are widely available. Internet is available in all Mercy Corps offices with some inconsistencies in the most remote sites. This position requires frequent travel by road and air to field offices.

Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on short term assignments. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps’ policies, procedures, and values at all times and in all in-country venues.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

How to apply:

Apply Here

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