Financial Coordinator – Nigeria
Title: Financial Coordinator – Nigeria
Work Base: Maiduguri with travel to Field bases or Abuja in Nigeria as per programme requirements
Reporting to: Country Director Nigeria – The MENTOR Initiative
The Financial Coordinator for the Nigeria emergency programmes will establish and maintain the organisation’s standardised financial, administrative and human resource systems and process in Nigeria, and will ensure the implementation of these at all levels of the organisation’s country programmes for vector borne disease control. This consultant will work as part of a team dedicated to assisting the MoH, UN agencies, NGOs and FBOs to ensure that all vulnerable communities in at risk emergency areas of the country target areas have access to quality malaria and other vector borne diseases case management and prevention.
· Ensure good quality finance and administration systems as per the standard MENTOR Initiative guidelines are set up and functioning in the programme
· Ensure accounting for all grants and in accordance with the grant agreement(s)
· Prepare monthly electronic and paper reports on expenditures against the project budget(s) and send these together with all hardcopy receipts and other expenditure-related paperwork, including bank statements, to the MENTOR Initiative Grants Management Team
· Support the Country Director with ensuring compliance to all Grant agreements for financial reporting and procurement. This includes field level compliance to all legal aspects of the grant agreement
· On the basis of internal cash available and planned expenditure, send monthly requests for cash (RCA) to the MENTOR Initiative Grants Management Team.
· Prepare paper version of payroll to MENTOR Initiative Grants Management Team.
· Supervise and provide training to the local administrators in the MENTOR Initiative finance and administration procedures.
· Ensure that all members of the MENTOR team are trained and respect the Finance and Administration procedures.
· Responsible for salary / fee payments to all local team members including daily workers as required.
· Responsible for distributing ICLA and security cash (when required) to international team members as well as reimbursement of approved expenses
· Set up and maintain a MENTOR bank account in the programme country
· When required, assist with the preparation of new proposals and budgets
· Follow up on all rental agreements including the MENTOR Initiative house(s), office(s), and vehicles, etc. and renew rental agreements when necessary
· When necessary, follow-up on the MENTOR Initiative’s registration in country with the Ministry of Foreign Affairs and other local actors
· Assists in meetings (administration and Human Resource cluster, NGO forum etc) to represent The MENTOR Initiative when necessary. Minutes of meetings are to be set up and shared afterwards.
· Assist the CD with any other administrative tasks as required
· Directly responsible for all administrative aspects of local staff recruitment. This includes set up of non-technical job descriptions and assisting with the editing of technical job descriptions, posting adverts, organizing interviews, etc.
· Ensure that standard salary scale and per diem polices are in place and updated, upon validation from MENTOR Grants Management Team, regularly.
· Ensure compliance with all local government taxation and labour regulations concerning employment contracts.
· In collaboration with the CD, oversee that national staff adheres to The MENTOR Initiative contracts, policies and internal rules.
· In collaboration with the CD and other line managers, ensure that international team members respect internal rules and policies in relation to the management of national staff under their responsibility.
· Assist the CD with writing of Memorandums of Understanding
· When required, represent the MENTOR Initiative in external coordination meetings
· At the request of the CD, provide finance/admin and/or human resources support during field or assessment missions.
· 2 years field experience as Finance Coordinator of which at least 1 year in emergency and insecure settings
· Familiarity with NGO working environments and standard procedures
· Knowledge of donor’s procedures
· Experience working with SAGA
· Organized and good coordination / management skills
· Excellent communication skills
· Good English (oral and written)
· Team player
· Proven capacity to train others
· Flexible and willing to learn
How to apply:
[email protected] and send us your CV and a letter of motivation.