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    Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market.

    Read more about this company

     

    Administrative & Facilities Manager

    • Job Type Full Time
    • Qualification BA/BSc/HND , MBA/MSc/MA
    • Experience 4 years
    • Location Lagos
    • Job Field Administration / Secretarial&nbsp , Engineering / Technical&nbsp

    Job Summary & Purpose

    • The office of the Administrative & Facilities Manager is established to coordinate the Firm’s administrative requirements;
    • Oversee the care and maintenance of the Firm’s facilities and equipments; and ensure that the Firm’s offices are consistently conducive work environments for all members of staff.

    Responsibilities

    • Serve as the contact person for various office related concerns including: office bills processing and payment, vendor management, office facilities and equipments maintenances (servicing, repairs and replacements).
    • Provide support to the offices in Abuja & Port Harcourt, by obtaining approvals for various office related expenses such as repairs, maintenances, purchases, and bills payment.
    • Supervise the office assistants to ensure that the offices in Lagos are thoroughly and regularly cleaned.
    • Co-ordinate intra-office movements.
    • Manage the office supplies stock (provisions, stationery and other necessary items), and place orders when stock is low.
    • Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking.
    • Maintain an up-to-date inventory, and usage history of office stationery, provisions, and every item bought for the office.
    • Monitor office equipment and arrange for repairs as necessary.
    • Manage relationships with the firm’s vendors and suppliers.
    • Negotiate cost estimates with vendors and seek the best value per price for the firm, by engaging with multiple suppliers before recommending a preferred vendor.
    • Ensure that all items delivered, and services rendered to the Firm, are invoiced and paid on time.
    • Book transport and accommodation arrangements for members of staff on official duty.
    • Provide support to in-house or off-site activities for the firm, such as parties, celebrations, etc.
    • Maintain and update a database of the Firm’s vendors.
    • Develop procedures/ checklists and guides to set standards in the Admin & Facilities function.
    • Implement and maintain the standards defined in the Admin processes and procedures/ checklist
    • Organise the firm’s filing system for administrative files.
    • Oversee building projects, renovations or refurbishments.
    • Maintain an up to date record of all invoices, memos and receipts processed
    • Develop and update office management policies as required.
    • Conduct analyses on office expenses and submit to supervisor on a regular basis
    • Prepare regular report on office expenses and maintenance/ repairs history.
    • Prepare and analyse regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases.

    Key Performance Indicator ( KPIs):

    • Administration – effectiveness in planning, organising and efficiently handling activities required and complying with instructions. (percentage delegated admin tasks that did not require rework/ follow-up; task completion ratio)
    • Communication – effectiveness in providing relevant and timely information to the Firm’s management.
    • Responsiveness – responsiveness in completing job tasks in a timely manner.
    • (Percentage admin tasks performed on time; average time to procure).

    Requirements

    • Academic Qualification: A relevant Bachelor’s and / or Master’s Degree
    • Professional Qualification: British Institute of Facilities Management (BIFM) or Institute of Leadership & Management (ILM) is an additional advantage.
    • Experience: A minimum of 4 years industry experience

    Key Skills:

    • Ability to multi-task and prioritise work.
    • Good time management skills.
    • Attention to detail.
    • Problem-solving skills.
    • Proficiency in Ms Excel.
    • Strong organisational and planning skills.
    • Reliability and discretion.
    • Adaptability.
    • Communication, negotiation and relationship-building skills.
    • Initiative and judgment.
    • Good business writing skills.

    Salary

    • Very Attractive.

    go to method of application »

    HR Manager

    • Job Type Full Time
    • Qualification BA/BSc/HND
    • Experience 6 years
    • Location Lagos
    • Job Field Human Resources / HR&nbsp

    Job Summary & Purpose

    • The HR Manager works directly with the COO and the Managing Partner to implement and execute strategic and operational initiatives for the firm.

    Responsibilities

    • Develop and implement HR strategies and initiatives aligned with the firm’s overall business strategy.
    • Develop, recommend and implement personnel policies and procedures;
    • Prepares and maintains handbook on policies and procedures.
    • Performs benefits administration to include claims resolution, change reporting, approving invoices for payment, annual re-evaluation of policies for cost-effectiveness, information activities program and cash flow.
    • Develop department goals, objectives and systems.
    • Implement and annually update the firm’s compensation program;
    • rewrites job descriptions as necessary;
    • conducts annual salary surveys and develops merit pool (salary budget);
    • analyses compensation;
    • Monitors the performance evaluation program and revises as necessary.
    • Conduct recruitment effort for all required roles;
    • Engages with supervisors to screen and interview candidates.
    • Conducts reference checking.
    • Extends job offers.
    • Coordinate new-employee orientations.
    • Monitors career-path program and employee relations counselling.
    • Conducts exit interviews.
    • Ensure planning, monitoring, and appraisal of employee work results by training supervisors to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counselling employees and supervisors.
    • Establish and maintains department records and reports.
    • Participate in administrative staff meetings and attends other meetings, such as seminars.
    • Maintain organisational charts and employee directory.
    • Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records.
    • Evaluate reports, decisions and results of department initiatives in relation to established goals. Recommends innovative approaches, policies and procedures to effect continual improvements in efficiency of department and services.

    Requirements

    • Academic Qualification: A relevant Bachelor’s and / or Master’s Degree. Minimum of a 2:2 class of Degree.
    • Professional Qualification: HR Certifications – CIPM, SHRM, GPHRM;
    • Experience: Minimum of six (6) years’ work experience in human resource management.

    Key Skills:

    • Very strong people skills
    • Comfortable use of MS office;
    • Ability to find innovative solution to day-to-day HR problems;
    • Proactive in determining HR needs for the firm
    • Ability to provide hands on HR support for the firm
    • Show adaptability, willingness to learn, and commitment to exceptional delivery;
    • Good language skills;
    • Good documentation skills;
    • Able to multitask effectively;
    • Effective time management skills;

    Competencies:

    • Business Acumen.
    • Communication.
    • Consultation.
    • Critical Evaluation.
    • Cultural Awareness.
    • HR Expertise.
    • Leadership & Navigation.
    • Relationship Management.
    • Ethical Practice.

    Salary

    • Very Attractive.

    Method of Application

    Interested and qualified candidates should send their tailored CV to: [email protected] using the Job Title as the subject of the email.

    Note: Any application received after the deadline will be automatically rejected.

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