Logistics Assistant at Solidarities International (SI)

Location: Ngala, Borno

Job Description

• The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base. In particular,
• He/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the logistics officer in their absence.

List of Main Tasks
Management of Supplies:

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of Vehicle Fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles

Management of Equipment/Telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and Monitoring of IT Equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of Supplies:

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories

Human Resource Management:

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules
• Ensure or assist with logistical training

Qualifications

• Minimum B.Sc. or HND in relevant field
• At least 1-year experience in Logistics with an INGO
• Excellent interpersonal communication skills
• Excellent oral and written communication
• He/she has good computer knowledge (Ms. Word, Ms. Excel).