Logistics Manager at Solidarites International (SI)

  • Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs – water, food and shelter. Currently present in Nigeria since 2016, SI carries out emergency / post-emergency programs in WASH sector in North East region.

    Logistics Manager

    • Job TypeFull Time  
    • Qualification  
    • Experience
      2 years
    • Location
      Borno
    • Job Field
      Logistics  
     

    Location: Ngala, Borno

    Goal/Purpose

    • The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
    • He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
    • He/she will assist the field coordinator in the implementation of safety rules.

    Org Chart Position (reporting and functional relationships)

    • Line manager: Field coordinator
    • Line report(s) on base: Entire base logistics team
    • Functional manager: Logistics Coordinator
    • Functional report(s): Logistics Coordinator

    List Of Main Tasks
    Supply Management:

    • Carry out a purchasing environment analysis at the local level
    • Updating of price lists and supplier files on regular bases
    • Manage the Solidarités International purchasing procedures and those from donors funding the programs.
    • Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
    • Receive, approve and process requests for quotes and internal order forms
    • Ensure that budgetary lines related to logistics are monitored, observed and update LFU (Log follow up) for each project.
    • Supervise the preparation of purchasing documents and draft the contracts  
    • Participate in the drafting the call for tenders
    • Supervise purchasing, ensuring that approval rules and procedures are observed
    • Select suppliers and negotiate prices, deadlines and delivery methods
    • Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
    • Ensure that dealings with suppliers are monitored
    • Communicate and coordinate with coordination the purchase required Coordination and HQ validation.

    Vehicle Fleet Management:

    • Negotiate vehicle rental contracts
    • Supervise the planning and execution of maintenance and repair work on mission vehicles
    • Establish vehicle movement schedules
    • Ensure that a complete breakdown kit is available on board all vehicles
    • Permanently ensure that all drivers have received general training and carry out regular testing
    • Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
    • Check that vehicle log books are in place and are used correctly
    • Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
    • Prevent the misappropriation of fuel and spare parts
    • Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
    • Update fuel follow up, register fuel consumption of on real time and integrate the fleet report.

    Equipment/Telecommunications Management:

    • Update statement of park (durable inventory) in real time
    • Optimize distribution of materials according to task needs
    • Update the responsibility follow up regularly.
    • Organize the installation, safe-guarding and monitoring of materials
    • Install communication means and ensure that they are regularly maintained
    • Train teams in the use of these communication means

    Management and Monitoring of IT Equipment:

    • Update antivirus software
    • Implement backup and data-protection procedures
    • Ensure the maintenance and correct use of IT equipment
    • Provide technical assistance to teams and organize training sessions

    Stock Management:

    • Select storage locations and create a plan for the development and security of these sites
    • Ensure material is stored under suitable conditions and monitor expiration dates
    • Ensure procedures are followed as stock is checked in and out
    • See that all documentation linked to stock is complete and correct
    • Supervise monthly physical stock inventory
    • Update stock follow up on daily, weekly and monthly basis.

    Human Resource Management:

    • Analyse and quantify logistics personnel needs
    • Recruit, train and supervise the logistics team
    • Conduct performance reviews for members of the logistics team
    • Organize formal team meetings at regular intervals

    Security:

    • Implement team safety measures as determined by the coordination team
    • Train teams in safety rules and procedures
    • Pass on any security-related information to his/her line manager

    Reporting/Capitalization:

    • Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
    • Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
    • Consolidate logistics packs monthly and pass on to the logistics coordinator
    • Provide the logistics coordinator with all information needed to draft intermediary and final reports
    • Pass on purchasing reports for closed programs to the coordinators at the established frequency

    Requirements

    • Studies:graduation in Social Sciences  or Economics or any related field
    • Experience:2 years experience in similar position in NGO
    • Languages:English (Hausa and Kanuri is a plus)
    • IT: Microsoft Excel/Word
    • Logistics related skills:  supply chain/inventory management, ware house/store management, ICT
    • Personal qualities: Honest, reliable, very good organization, resistance to stress, good inter personal skill (communication), team player, capacity to delegate and manage, initiative and autonomy, capacity to prioritize.

    Method of Application

    Application Procedure/Notice

    • When the above link opens, select “Logistics Manager – Ngala”, fill the form and attach your CV
    • The CV attached must be named with your name and surname.
    • As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.

    Interested and qualified? Go to Solidarites International career website on docs.google.com to apply

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