Office Manager at Ventoven

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    Ventoven is a shared services company, focused on offering top notch Human Resource Services, Procurement, IT Support and Accounting services.

    Read more about this company

     

    Office Manager

    • Job Type Full Time
    • Qualification BA/BSc/HND
    • Experience 3 years
    • Location Abuja
    • Job Field Administration / Secretarial&nbsp

    One of the companies in our network is looking to hire a smart, organized, and driven individual who has a financial & Administrative background to join its team as Office Manager. Our choice candidate will be responsible for keeping the office operations running smoothly: managing office budgets. liaising with staff, suppliers, and clients. implementing and maintaining procedures/office administrative systems and oversee the day-to-day financial operations for the Company.

    JOBS TO BE DONE

    • Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity. Purchasing office supplies and equipment and maintaining proper stock levels.
    • Creating presentations and other management-level reports
    • Producing reports, composing correspondence, and drafting new contracts.
    • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables and data.
    • Prepare bills, invoices and bank deposits
    • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
    • Perform bank reconciliations – the reconciliation of the bank statement against the GL and reconciliation of any assigned clearing accounts.
    • Respond to audit inquiries in a timely manner; as required, make calls to the bank directly to clarify adjustments or to clarify items on the bank statements in order to reconcile activity or properly code it; liaise with auditors to confirm bank balances as of a certain date
    • Generate financial statements and reports detailing accounts receivable status
    • Prepares asset, liability, and capital account entries by compiling and analyzing account information.
    • Documents financial transactions by entering account information.
    • Recommends financial actions by analyzing accounting options.
    • Summarizes current financial status by collecting information; preparing a balance sheet, profit and loss statement, and other reports.
    • Substantiates financial transactions by auditing documents.
    • Maintains accounting controls by preparing and recommending policies and procedures.
    • Reconciles financial discrepancies by collecting and analyzing account information.
    • Secures financial information by completing database backups.
    • Maintains financial security by following internal controls.
    • Prepares payments by verifying documentation, and requesting disbursements.
    • Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
    • Complies with statutory financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising the HOD on needed actions.
    • Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.

    SKILLS & REQUIREMENTS
    Role Qualification

    • Minimum of 3yrs proven working experience in Office management
    • Finance experience in managing projects
    • Proven ability to calculate, post and manage accounting figures and financial records
    • Data entry skills along with a knack for numbers
    • Hands-on experience in operating spreadsheets and accounting software (ERP software)
    • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
    • Customer service orientation and negotiation skills
    • High degree of accuracy and attention to detail
    • BSC degree in related course

    Method of Application

    Interested and qualified? Go to Ventoven on emp.jobylon.com to apply

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