Office Manager at Ventoven

One of the companies in our network is looking to hire a smart, organized, and driven individual who has a financial & Administrative background to join its team as Office Manager. Our choice candidate will be responsible for keeping the office operations running smoothly: managing office budgets. liaising with staff, suppliers, and clients. implementing and maintaining procedures/office administrative systems and oversee the day-to-day financial operations for the Company.

JOBS TO BE DONE

• Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity. Purchasing office supplies and equipment and maintaining proper stock levels.
• Creating presentations and other management-level reports
• Producing reports, composing correspondence, and drafting new contracts.
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables and data.
• Prepare bills, invoices and bank deposits
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Perform bank reconciliations – the reconciliation of the bank statement against the GL and reconciliation of any assigned clearing accounts.
• Respond to audit inquiries in a timely manner; as required, make calls to the bank directly to clarify adjustments or to clarify items on the bank statements in order to reconcile activity or properly code it; liaise with auditors to confirm bank balances as of a certain date
• Generate financial statements and reports detailing accounts receivable status
• Prepares asset, liability, and capital account entries by compiling and analyzing account information.
• Documents financial transactions by entering account information.
• Recommends financial actions by analyzing accounting options.
• Summarizes current financial status by collecting information; preparing a balance sheet, profit and loss statement, and other reports.
• Substantiates financial transactions by auditing documents.
• Maintains accounting controls by preparing and recommending policies and procedures.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Secures financial information by completing database backups.
• Maintains financial security by following internal controls.
• Prepares payments by verifying documentation, and requesting disbursements.
• Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
• Complies with statutory financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising the HOD on needed actions.
• Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.

SKILLS & REQUIREMENTS
Role Qualification

• Minimum of 3yrs proven working experience in Office management
• Finance experience in managing projects
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience in operating spreadsheets and accounting software (ERP software)
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
• BSC degree in related course