OXFAM CONSULTANCY ON CAPACITY BUILDING ASSESSMENTS FOR PARTNERS

Country: Nigeria
Organization: Oxfam
Closing date: 28 Feb 2021

Justification for capacity building plans

One of the outputs of the LINE Project (Output 1221) is to develop institutional self-assessment and capacity building plans for partner staff to build the capacity of our local implementing partners and ensure sustainability. It is pertinent to carry out an assessment to ascertain areas of need for each partner organization and identify areas that they might be requiring additional capacity building and development.

The implementing partners have been involved with LINE activities since implementation began, and, in order to maximize their potential skill, experience and networks, there is need to build their capacity to support the Oxfam LINE project with excellent and quality outputs for optimum impact. The assessment will provide the basis for developing any training activity that will enhance their efficiency and effectiveness.

The assessment will ensure specific approaches are adopted to address specific needs that are context-appropriate for each partner.

The LINE project will seek the services of an independent consultant to work in close collaboration with the project’s partner organizations to undertake individual capacity needs assessments.

The assessment which will be conducted by a consultant with a focus on:

· Process and procedures: Finance, internal control, logistics/procurement, asset management,

· Human Resource management and administration: recruitment of staff,

renumeration, trainings, promotion, incentives, staff benefits, etc.

· Program implementation: fundraising, proposal writing, drafting of ToRs, reporting writing, etc.

· Strategic planning

· Risk assessment and risk management

· IT capacity

· Internal communications

Objectives and Scope of the Consultancy

The overall objective of this assessment is to conduct capacity needs assessments with each partner organization to identify areas for organizational improvement to achieve sustainable results. Specific objectives may include:

· To conduct an assessment of all five LINE implementing partners- PARE, RAHAMA, WEIN, FACEPAM and ASSAPIN. The assessment will look at their internal processes and procedures to ascertain capacity and identify shortcomings.

· To work with partners in identifying better ways of performance and to make insightful, clear contributions to the

LINE Project.

· Serving as an appraisal system and stimulate discussions on what skills need to be

improved or incorporated and how.

· To provide a constructive base for enhancing performance and efficiency.

Minimum Research Methodology

The Consultant is expected to carry out an assessment that will be participatory and consultative for five partners namely; ASSAPIN, The PASTORAL RESOLVE, PARE, RAHAMA, and WEIN, all based in Bauchi. The methodology used will be up to the consultant to suggest but must include in- person discussions that should include Key Informant Interviews and a Focus Group Discussions as well as a review of existing policies and procedures, including staff training. The exercise is expected to last for 15 days with each partner organization having 3 days of interaction and engagement with the consultant.

He/she will also be responsible for designing and delivering the capacity needs assessment report and capacity building plans for each LINE partner organization.

Expected Deliverables

· An inception report including a work plan, detailed methodology, report format and timeline, to be submitted within 10 days from the commencement of the assignment.

· The inception report should be presented virtually to LINE staff as well as partners for their comments and feedback.

· A consolidated report, which includes a summary of the findings of the capacity needs assessment, as well as individual capacity building plans for each of the five (5) partners to be submitted within 10 working days after the completion of the assessment. The consolidated report should make recommendations on further training requirements on a collective (meaning common needs of all partners) as well as on an individual partner

basis.

Activity Description

Duration

(Days)

Output/result

Inception Meeting with the Project Management

Team and Executive Directors of LINE partners

Inception report

Assessment of partners

Preparation of draft report

Validation of Draft Report

Finalization of the assessment and submitting final report.

Important action pictures and other valuable files.

Profile and Requirements of the Consultant

The independent consultant will work in close collaboration with the LINE Project Management Team and Partner Organizations. The consultant must have multi-disciplinary expertise with experience in organizational management, project management, strategic planning, and extensive knowledge on capacity building planning for NGOs.

Required Expertise:

· Strong interpersonal skills and the ability to communicate and work well with diverse people.

· Excellent writing and communication skills in English.

· At least 7 years of experience working in organisational development and capacity building

· Advanced degree/MSc degree in a relevant field.

· Proven senior-level evaluation and survey experience (at least 3 years) including knowledge of evaluation and survey methodologies.

· A demonstrated track record of carrying out similar type of assessments.

· Ability to provide strategic recommendations to key stakeholders.

· Strong analytical skills and ability to clearly synthesize and present findings.

· Ability to draw practical conclusions and to prepare well‐written reports in a timely

manner.

· Ability to relate and communicate in local language (Hausa) is an added advantage.

Application

Interested and qualified consultants are expected to submit a one-page expression of interest (technical and financial proposal) to ……………….. by ………………………..

Other supporting documents as part of the application should include;

  1. Proposed methodology should demonstrate clear understanding of the ToR (sampling framework, data collection strategy and analytical methods);

  2. CV(s) of the consultant(s) who will undertake the study, including full name, physical addresses, telephone number(s)

  3. References of two or three previous clients; Written samples of previous similar assignments/links to previous reports;

  4. Proposed budget indicating clearly consultant’s fee and all auxiliary costs in local currency

(NGN).

How to apply:

Applications Procedure

Interested and qualified consultants are expected to download the full RFQ package from OXFAM-Website: https://nigeria.oxfam.org/get-involved-work-us/procurement-consultancy

Questions:

All questions would be received in writing and sent to [email protected] on or before 19th February 2021. Responses would be uploaded on OXFAM website by 22nd February 2021.

Submission:

All application should be submitted in one pdf documents, applicants could use https://combinepdf.com / or www.ilovepdf.com if acrobat abode pdf is not available.

Completed proposals (technical and financial proposal) should be submitted to [email protected] . Deadline: 28th February 2021 at 12pm.

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