Procurement Officer at Phillips Consulting Limited

Description

Our client, a major player in the metal recycling and commodity trading sector, wishes to hire a Procurement Officer who will be responsible for:

• finding and evaluating vendors to acquire the most cost-effective deals and to reduce procurement expenses
• supervising Junior Procurement Officers in carrying out their responsibilities
• liaising with all relevant departments for all contracting and procurement activities related to vendors and sub-contractor suppliers.

Primary Responsibilities

The Procurement Officer will perform a wide range of responsibilities. These will include, but are not limited to:

1. General:

• Draft the Procurement category strategy which will be approved by the Procurement Manager
• Ensure the highest level of integrity and confidentiality of the procurement process and proper adherence to procurement policies and procedures.
• Implement best practices to enhance process efficiency, optimize cost, and ensure compliance with the organization’s policies and procedures.
• Coordinate payment of invoices with the finance team as needed.
• Provide supervision for junior procurement staff on procurement procedures.
• Identify and recommend process improvements in all phases of the procurement cycle in order to reduce and manage overall corporate spending.

2. Procurement Management:

• Execute procurement strategies for goods and services such as strategic sourcing and spend analyses, to identify savings opportunities.
• Collaborate with end-users to ensure clarity of specifications and requirements and follow up on shipment and receiving goods.
• Evaluate the quality and cost of proposed services, supplies, and equipment.
• Ensure adequate preparation of tender documents (RFP and RFQ)
• Supervise the tender process from requisition to contract award and implement recommendations of the evaluation

3. Vendor Management:

• Source, engage and negotiate with reliable vendors for all procurement categories to secure advantageous terms, and build long-term relationships
• Supervise the vendor registration process and ensure the vendor database is kept up to date
• Ensure contracts and Purchase Orders are awarded to Approved/Registered Vendors.
• Supervise the review of vendor’s performance and implement recommendations.

4. Contract Management:

• Prepare draft contract documents in coordination with legal counsel.
• Perform risk assessments on potential contracts and agreements to determine ongoing feasibility.
• Identify the root cause of issues/disputes and negotiate with the vendor to reach an acceptable solution in line with contract terms.
• Escalate unresolved issues/disputes for mediation and monitor the implementation of improvement opportunities.

5. Reporting and Budgeting:

• Prepare draft annual plan and budget, ensuring the efficient utilization of allocated resources.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Prepare weekly / monthly procurement reports to the Procurement Manager.

6. Other Procurement Functions:

* Perform any other procurement/contracts-related duties as may be directed by the Procurement Manager.

Skills, Knowledge & Abilities

• Good understanding of the procurement process
• Good understanding of sourcing, tendering, and contracting.
• Working knowledge of Microsoft Office 365, and an ERP/Procurement System
• Strong knowledge of implementing policies and SOP
• Working knowledge of budget preparation and costs monitoring.
• Good time management skills
• Good team player
• Critical thinker and problem solver
• Ability to prioritise work effectively
• Strong negotiating skills
• Sense of ownership and accountability
• Good supervisory and people management skills
• Excellent written and oral communication skills.
• Strong influencing skills

Requirements

• Minimum of 3 years as Procurement officer or in a similar field
• Developing procurement Policies, Processes, and Procedure
• Implementing procurement processes such as sourcing and tendering
• Contract Management
• Developing procurement budget
• Using an ERP system (SAP, Sage, etc.) or Procurement system
• Managing vendors
• HND/BSc
• Formal training courses in relevant functions such as purchasing