Procurement Officer at Phillips Consulting Limited

Welcome to Phillips Consulting Limited. We are a leading business management consulting practice serving clients across Africa. We work in all major sectors of the economy and levels of government engaging highly trained and sector-experienced consultants. PCL is a wholly owned Nigerian firm with offices in Lagos, Abuja and Johannesburg.

Procurement Officer

Description

Our client, a major player in the metal recycling and commodity trading sector, wishes to hire a Procurement Officer who will be responsible for:

  • finding and evaluating vendors to acquire the most cost-effective deals and to reduce procurement expenses
  • supervising Junior Procurement Officers in carrying out their responsibilities
  • liaising with all relevant departments for all contracting and procurement activities related to vendors and sub-contractor suppliers.

Primary Responsibilities

The Procurement Officer will perform a wide range of responsibilities. These will include, but are not limited to:

1. General:

  • Draft the Procurement category strategy which will be approved by the Procurement Manager
  • Ensure the highest level of integrity and confidentiality of the procurement process and proper adherence to procurement policies and procedures.
  • Implement best practices to enhance process efficiency, optimize cost, and ensure compliance with the organization’s policies and procedures.
  • Coordinate payment of invoices with the finance team as needed.
  • Provide supervision for junior procurement staff on procurement procedures.
  • Identify and recommend process improvements in all phases of the procurement cycle in order to reduce and manage overall corporate spending.

2. Procurement Management:

  • Execute procurement strategies for goods and services such as strategic sourcing and spend analyses, to identify savings opportunities.
  • Collaborate with end-users to ensure clarity of specifications and requirements and follow up on shipment and receiving goods.
  • Evaluate the quality and cost of proposed services, supplies, and equipment.
  • Ensure adequate preparation of tender documents (RFP and RFQ)
  • Supervise the tender process from requisition to contract award and implement recommendations of the evaluation

3. Vendor Management:

  • Source, engage and negotiate with reliable vendors for all procurement categories to secure advantageous terms, and build long-term relationships
  • Supervise the vendor registration process and ensure the vendor database is kept up to date
  • Ensure contracts and Purchase Orders are awarded to Approved/Registered Vendors.
  • Supervise the review of vendor’s performance and implement recommendations.

4. Contract Management:

  • Prepare draft contract documents in coordination with legal counsel.
  • Perform risk assessments on potential contracts and agreements to determine ongoing feasibility.
  • Identify the root cause of issues/disputes and negotiate with the vendor to reach an acceptable solution in line with contract terms.
  • Escalate unresolved issues/disputes for mediation and monitor the implementation of improvement opportunities.

5. Reporting and Budgeting:

  • Prepare draft annual plan and budget, ensuring the efficient utilization of allocated resources.
  • Track and report key functional metrics to reduce expenses and improve effectiveness.
  • Prepare weekly / monthly procurement reports to the Procurement Manager.

6. Other Procurement Functions:

* Perform any other procurement/contracts-related duties as may be directed by the Procurement Manager.

Skills, Knowledge & Abilities

  • Good understanding of the procurement process
  • Good understanding of sourcing, tendering, and contracting.
  • Working knowledge of Microsoft Office 365, and an ERP/Procurement System
  • Strong knowledge of implementing policies and SOP
  • Working knowledge of budget preparation and costs monitoring.
  • Good time management skills
  • Good team player
  • Critical thinker and problem solver
  • Ability to prioritise work effectively
  • Strong negotiating skills
  • Sense of ownership and accountability
  • Good supervisory and people management skills
  • Excellent written and oral communication skills.
  • Strong influencing skills

Requirements

  • Minimum of 3 years as Procurement officer or in a similar field
  • Developing procurement Policies, Processes, and Procedure
  • Implementing procurement processes such as sourcing and tendering
  • Contract Management
  • Developing procurement budget
  • Using an ERP system (SAP, Sage, etc.) or Procurement system
  • Managing vendors
  • HND/BSc
  • Formal training courses in relevant functions such as purchasing

Method of Application

Closing date: Unspecified

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