Protocol Assistant at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organisation of African Unity (OAU, 1963-1999).  We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

 

Job Title: Protocol Assistant, AfCFTA

Requisition ID: 1174
Location: Accra, Ghana
Reports to: Senior Protocol Officer
Directorate/Department: Office of Deputy Secretary General
Division: Protocol Services 
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA 5
Number of Positions: 01
Contract Type: Regular

Purpose of Job

  • To provide general and administrative protocol services support to the AfCFTA Secretariat.

Main Functions

  • Follows- up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
  • Suggests new and expand on existing policy areas for planned research;
  • Contributes to conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
  • Engages with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
  • Drafts reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;
  • Provides technical support to internal and external stakeholders.
  • Sets the overall research direction of a relevant policy area;
  • Responsible for the delegation and execution of defined research areas;
  • Participates in the organisation of relevant meetings, congresses and conferences with stakeholders;

Specific Responsibilities
Ceremonies, Conferences and Events:

  • Welcomes and presents VIPs/Guests to the AfCFTA Secretary General
  • Welcomes and ushers guests during official functions, meetings/conferences
  • Prepare conference halls and service meetings/conferences and perform accreditation duties
  • Assist delegates and participants of AfCFTA meetings with the modalities of accreditation and seating arrangements
  • Ensure nameplates for AfCFTA Members States and organizations are sufficiently available and kept in order
  • Follow-up the printing of nameplates, conference badges and invitation cards
  • Assists with the preparation of receptions, cocktails, luncheons and dinners organized by the AfCFTA Secretariat.

Airport Duties:

  • Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
  • Receives and assists newly recruited staff members of AfCFTA upon arrival at the airport
  • Welcomes and assists delegates upon arrival at the airport.
  • Assist staff members on medical evacuation at the airport.
  • Liase with transport officers with regard to transportation services of VIPs, newly recruited staff members, guests and delegates from/to airport/hotels on arrival at the airport
  • Process usage of VIP permits from the Ministry of Foreign Affairs for AfCFTA Secretary General and other AU high level personalities

Consular Services:

  • Process Applications for visa requests for staff members from both African and Non-African Embassies/High Commission
  • Perform any other duties as may be assigned.

Academic Requirements and Relevant Experience

  • A minimum of Diploma in Management or Administration from a recognized educational institute.
  • Higher relevant academic qualifications in Public or International Relations/Diplomacy will be an added advantage.
  • A minimum of five years relevant work experience, in clerical or protocol/public relations duties, preferably in an international organization

Required Skills:

  • Good knowledge and practical use of computer
  • Good communication, drafting and reporting skills
  • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage.

Leadership Competencies:

  • Flexibility
  • Risk Awareness and Compliance
  • Communicating Clearly
  • Functional Competencies
  • Trouble shooting
  • Job Knowledge Sharing
  • Task Focused
  • Continuous Improvement Awareness.
  • Core Competencies
  • Teamwork and Collaboration
  • Accountability awareness and Compliance
  • Learning Orientation

Tenure Of Appointment:

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

  • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$ 15,758.00  (GSA 5 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

 

 

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 6th June, 2022.


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